The beauty of the integration between Deputy and Xero, if setup correctly, is that Xero will automatically pick the correct hourly rates, including overtime rates, that need to be paid. In the case of part-time or full-time staff that work an averaging of hours’ system, these need not be imported into Xero but a record of the actual hours worked are retained for future reference. For casual staff, you would in all likelihood import the actual hours worked. Once timesheets have been approved, the data can be imported into Xero payroll. Audit settings ensure that original clock-on and clock-off times are retained, irrespective of any adjustments made to the final timesheets. Rounding settings can automatically adjust clock-on and clock-off times to minimise the manual adjustment of timesheets. ![]() Once the shifts have been completed, a manager can run a report to compare the scheduled hours against the timesheets. Late staff can also be viewed by logging into Deputy using a browser. ![]() Other optional settings include the ability to send reminders to managers and/or staff that employees have forgotten to clock on or off. Photographs can be used to ensure that the staff member clocking on is in fact themselves.īoth the geolocation and photo verification settings help stop time theft.
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